Powerful AI. Your business. Your call.

You shouldn't have to carry the whole business yourself.

Start with a setup for your kind of business. Tell Rufio what is different about yours, then use it to keep customers, jobs, schedules, and invoices connected. When you need a change, describe it, review it, and decide when it is ready to use.

Explore Rufio for your business How Rufio works
rufio — what rufio is doing

The work around the work

Running a business means a lot to keep track of.

You do the work customers pay you for. But you also answer calls, manage the calendar, prepare quotes, chase payments, update records, send reminders, and remember what needs to happen next.

Answering calls

Managing the calendar

Preparing quotes

Chasing payments

Updating records

Sending reminders

You know how the pieces fit together. Rufio helps keep them connected, with the details ready when you need them.

Choose what you want help with. Rufio helps carry the load.

Before & after

The same Tuesday, with and without Rufio.

An example of how Rufio can help with the work around your day, using the rules you choose.

Before
Activity
8:42 PMMissed call. It stays on your mind until you can return it.
6:42 AMCheck the calendar, messages, and open jobs to plan the day.
9:14 AMAn hour drafting last week's invoices.
2:15 PMFind a moment to follow up on last week's inquiry.
5:48 PMDay's done — now two more hours of paperwork.
Summary
Routine handledStill on your list
Waiting on youDrafting, checking, and sending
Follow-up statusCheck the individual records
With Rufio
Activity
8:42 PMA schedule conflict is surfaced before it becomes a scramble.
6:42 AMMorning brief: one pricing exception is waiting on your decision.
9:14 AMYou delegated the next two estimates. The job details are gathered for review.
2:15 PMA routine appointment reminder is sent from the workflow you set.
5:48 PMThe day closes with records updated and follow-up status clear.
Summary
Routine handledReminder sent
Waiting on youOne pricing exception
Follow-up statusReady to review

The details, connected

One AI that learns how you run your business.

Customers, jobs, schedules, conversations, and money all affect each other. Rufio connects those details so one request can reach across your business, with the rules and approvals you set.

A connected request

The customer history stays attached.

Preferences, conversations, quotes, and follow-ups stay together, ready when you need the full story.

“What did the Johnsons ask for last time, and what should happen next?”

  • RecordsCustomer history, conversations, quotes
  • How Rufio can helpSummarize the history and prepare a next step for you to review

One request can move across the business — while keeping the decision with you.

Not a mockup

See the tools at your fingertips.

Screens captured from the running product with a populated example business. Every screen on this page is a product capture, not an illustration.

rufio — your desk
The Rufio desk: a Command Center with 54 items needing the owner, an afternoon briefing, and AR over 30 days broken out by currency as ₹17.6K and $778 — beside the HQ pane’s agents, five waiting, the ones running, and three scheduled. Callouts mark what needs you and what Rufio is doing.
The desk — your work on the left, what Rufio is doing on the right

Rufio at work

Follow a request, check the customer history, build a tool, and set the approval rules. You can see and adjust the details at every step.

Organize work

Work enters one queue—and keeps moving.

Requests retain the customer, the type of work, and their current state from submission through approval and execution.

rufio — work in motion
Service requests, each with its customer, type, date and status — submitted, under review, scoped, approved, in progress and in review. The status column is outlined, and the All / New / Active / Done filter is marked “One queue, from new to done”.

Rufio beside your work

It sits beside whatever you are doing. Switch the same compact surface from the state of the business, to decisions waiting for you, to the automations already in motion.

See what is happening today.

HQ brings together what is scheduled, what needs you, and what Rufio is already handling—without sending you through the underlying modules.

rufio — hq
The HQ pane: a box to tell HQ what you want, then its agents — five waiting on a decision, and the ones running, each with how long ago it started.

Getting started

Start with your kind of business. Make it yours.

1

Step one

Start with your kind of business

Rufio starts with the records, workflows, and language common to your kind of work.

2

Step two

Teach Rufio your way

You describe your prices, process, and exceptions in plain conversation.

3

Step three

Review the setup it prepares

See the rules, records, workflows, and tools Rufio proposes around your process. Adjust what needs changing before you use it.

4

Step four

Choose what Rufio can do

The boundaries and approvals you set stay part of how Rufio works.

Find your kind of business →

Who's in control

You decide how much Rufio can do.

Rufio prepares work and waits for your approval.

Suggest

You authorize the task. Rufio acts within your rules, then shows you the result.

Review

Routines you enable run within your rules, with activity available to review.

Automate

Choose the level of help that fits each task. Rufio can recommend, prepare work for approval, or handle routine work within the boundaries you establish.

Keep any task at approval for as long as you like. Change the rules, adjust the level, or pause a routine whenever you need to.

Change the system as your business changes

Need a better way to do this? Tell Rufio.

Describe the result you need. Rufio prepares a supported change for you to inspect, correct, and approve before it affects the work your business does.

From request to working change

01

Ask

“Before scheduling a gate installation, collect the gate width, access notes, and customer photos.”

02

Review

See the proposed questions and where the information will appear.

03

Adjust

Correct the wording or rule before approving it.

04

Use

The next gate installation uses the approved setup and shows what is still missing.

  • Forms

    A booking form with your questions, your way

  • Workflows

    A follow-up sequence with the timing, messages, and approvals you choose

  • Dashboards

    The metrics you check every morning, live and automatic

  • Reports

    The report you check every Friday, automated

  • Print formats

    A document that carries your business into the real world

  • Web pages

    A clear page for the service customers are looking for

  • Web forms

    A form that sends the right information to the right place

Rufio can help finish the company-specific setup, change an existing process, or make a supported tool you are missing. The example below illustrates a workflow change; use the resulting form, workflow, report, or page only after you have reviewed it.

rufio — illustrative workflow change

Illustrative workflow builder: you describe the work, adjust the timing, and set the conditions. Rufio prepares the workflow for you to review before putting it to work.

AI
Ask or instruct…
Process
Describe what you need to build it…

Scroll within the conversation or diagram to explore the example.

Explore supported capabilities →

Pricing

One subscription. Released capabilities included.

Hours back per week: Less time preparing invoices, gathering details, and sending routine reminders.
Calls that get answered: Including the after-hours ones that used to hit voicemail.
More work in one place: Connect customers, scheduling, invoices, and forms around the way you work.
Help that was out of reach: Custom tools, connected information, and automation within reach of a small business.

Founding customer price — $149/month

$149/month

Meaningful variable usage — calls, messages, and managed AI work — is visible and budgetable. See usage at any time and set limits.

See pricing →

See what becomes possible with Rufio beside you.

Join a small founding cohort. We’ll work with you to shape Rufio around your business.

Get founding accessWatch the product demos